Schedule

 

Saturday, February 17 and Sunday, February 18
Inn at Laurel Point
608 Montreal Street, Victoria

Schedule subject to change without notice

Saturday, February 17

8:30 AM Registration Opens
9:00 AM Welcome: Introductions
9:30 AM Session 1: What’s involved in Pre-Tour Prep & Planning?
9:30 AM Why tour? How does it fit into career plans and goals? Where should you tour and for how long? What are the expectations vs. realities?
9:45 AM Who books performances? Where do they find artists? What are typical tour cycles and timelines for booking a seasons/series, festivals, promoters, etc.?
10:00 AM When to hire help e.g. manager/agent/publicists
10:20 AM Break
10:30 AM Tour Finances Segment 1 – Grantwriting & Tips for sourcing grants
10:50 AM Tour Finances Segment 2 – Budgeting for a Tour
11:00 AM Tour Finances Segment 3 – Sponsorships & other revenue streams
11:10 AM Tour Finances Segment 4 – Artist Fees:What are average fees for different shows?
11:30 AM Tour Tech & Production: What to have as part of your tour package, Tips for working with production/tech crews/staff, being tech ready
11:45 AM Q&A
12:15 PM Lunch Break (lunch provided)
1:00 PM Session 2: Selling Your Show
1:00 PM Self Representing & Self-Producing
1:20 PM Attending Showcase & Booking Conferences
1:40 PM Applying to Showcase & Festivals
1:55 PM Showcase & Booking Conference Follow up
2:05 PM Break
2:15 PM Session 3: Selling Your Show: Marketing & Promo
2:15 PM About Press Kits & EPKs
2:30 PM Image is Everything
2:50 PM Social Media: Using social media to promote, increase revenues and engage fans
3:30 PM How presenters and promoters market their shows, seasons and festivals
3:45 PM Q&A/Break
4:00 PM 5-Minute Showcases – Session 1
6:00 PM Wrap up/End of Day

Sunday, February 18

9:00 AM One-on-One Meetings with trainers over continental breakfast – sign up at the workshop
10:00 AM Break
10:15 AM Welcome/Announcements
10:30 AM Session 4: Tour Management & the Business of Touring
10:30 AM Tour management: logistics and itineraries, scheduling and planning for the unexpected
10:45 AM Practicing self-care and keeping organized on the road
11:00 AM Merchandise: Choosing your merch, pricing, payments
11:15 AM Accounting for it: Bookkeeping, taxes, receipts, invoices, oh my!
11:45 AM Contracts, Agreements, Riders and Hospitality
12:15 PM Following up with presenters, tour wrap up, other tips and tricks
12:30 PM Lunch Break (lunch provided)
1:15 PM Real-Time Conversations – Speed dating style where participants chose 3 topics and rotate topics every 15 minutes
2:00 PM 5-Minute Showcase – Session 2
3:30 PM Wrap Up/End of Day

BC, BC Arts Council and BC Touring Council logos