In Conference Workshops & Meetings

Friday April 6, 2018

8:30 AM – 9:25 AM
– Social Media

8:30 AM – 9:25 AM
– Understanding Tech

8:30 AM – 9:25 AM
– Hip Hop for beginners (TBD)

8:30 AM – 9:25 AM
Succession – Planned and Emergency

Description: This workshop will describe the fundamental components of a succession plan and specific activities that are applicable in certain situations, using work done for Kicking Horse Culture in 2017 as a real-life example.

Often raised as a priority, succession planning doesn’t get done because it’s not urgent. Whether it’s for the executive director, artistic director, or both, time isn’t found for putting finger to keyboard, outlining the process and roles and responsibilities for the organization. However, when circumstances dictate action, it’s a lifesaver to have a plan at your fingertips to ensure you do the job correctly. 

Jim, your AD, has been in an accident; what are you going to do? Sharon, your ED, has indicated she’s moving across the country; what are you going to do? A concert is next week and contracts need to be signed for next year… 

It’s difficult to recover from an incompatible hire. Having a succession plan in place gives you a ready-to-go process that allows you both to move quickly if need be while still allowing for strategic reflection on what’s best for the organization.

Bio: With a Bachelor of Music degree in composition and theory under his belt, Darren promptly spent thirty years working for BC TEL/TELUS as a computer programmer, project leader, product developer, program manager, business strategy developer, planning and performance director, and human resources director. With that out of his system, he moved to Hornby Island, and embarked on five years of R&D program management for a consortium of large credit unions across Canada. 

But back to the arts, Darren has done consulting gigs for organizations, including the BC Touring Council, Federation of BC Writers, Arts Health Network, and, in 2013, a national compensation study for professional presenters sponsored by Arts Touring Alliance of Alberta, Atlantic Presenters Association, BC Touring Council, CAPACOA and CCI-Ontario Presenting Network. 

Most recently, he was engaged to produce a succession plan for Kicking Horse Culture in Golden, BC.

9:30 AM – 10:30 AM
Plenary by BCTC Youth Advisory Council

10:45 AM – 11:45 AM
Short 5’s – Artist 5 Minute Showcases
Baccarat L 2
In five minutes or less artists will strut their stuff! This session will give an opportunity for contact room delegates who are not showcasing at Pacific Contact this year the short and sweet opportunity to dazzle presenters.

Saturday April 7, 2018

8:30 AM –  10:00 AM  
Life Cycle for Non-Profits
As a life-long artist and practitioner in the cultural industries, Bill Usher has always been intrigued wondering why some succeed and others fail. Part historical, part philosophical, always practical, this session offers first hand perspectives on how organizations succeed by building a reputation for dependable, valuable performance.

With detail and insights, this presentation gives leaders and managers the opportunity for a reality check-up to assess where your organization is in its life cycle and to consider why some non-profits build trust with stakeholders while others lack for confidence. Drawing upon hands-on experience and third-party best practice resources, you will be asked to question, Who do your work for?, Do they value what you do? You will also be asked to consider the roles of governance, leadership and management, and the competencies needed within your organization to plan, build, manage, and sustain the value that your community wants you to deliver.

9:00 AM –  10:30 AM  
REAL TIME – Conversations at Pacific Contact
Open Space – Table Talk conversations led by those in the know – 6 to 8 topics to choose from every half hour. Delegates will have opportunities to discuss/get answers to that all-important subject. Check the App or pick up topics list at registration desk.

10:40 AM – 11:35 AM
Short 5’s – Artist 5 Minute Showcases
Baccarat L 2
In five minutes or less artists will strut their stuff! This session will give an opportunity for contact room delegates who are not showcasing at Pacific Contact this year the short and sweet opportunity to dazzle presenters.

Sunday April 8, 2018

8:30 AM – 9:30 AM
Pitch and Exchange Session with Artists, Agents & Presenters

Contact Room – L3
This continental breakfast meeting will give artist and agents not showcasing or doing a Short 5 performance an opportunity to address presenters about their projects, touring schedules and provide other exciting information and for presenters this time is an opportunity to talk about their seasons, series, co-productions and festivals and for everyone to ask questions and share information. Tables will be organized by regions across the province.

10:45 AM – Noon
BC Regions Block Booking Meeting 
Baccarat, L2
This meeting is for BC presenters who wish to meet fellow presenters and BCTC to coordinate block booking.

10:45 AM – Noon
Manager, Artists and Artistic Company Networking Meeting
Waterford Room 1&2, L3
This session is an opportunity to network, discuss topics of interest and relevance about the sector and share information and best practices.  Discussion may include The Canada Council, BC and Ontario Music Fund, Other Touring/showcase funding/grants, touring to festivals and other markets, Showcase and booking conferences and state of touring in the US. Come and network with your colleagues.

10:45 AM – Noon
Festival Organizers Network Meeting
Lalique L2
BCTC welcomes festival organizers to meet, compare notes and discuss the state of affairs for Festivals.

Noon – 1:00 PM
Ownership Linkage Committee presentation and discussion
BCTC Annual General Meeting luncheon

Tiffany Ballroom L2